How to Find the Right Venue for a Corporate Event

How do you know which venue is right for your corporate event? Planning a corporate event, whether it is a meeting, corporate retreat, or a holiday party comes with a bunch of responsibilities. You need to think about accessibility, parking, amenities, catering, and the space itself. Today, Moniker Events dives in and gives you the skinny on how to pick the best venue for your next corporate event. 

Choosing the Right Space for a Corporate Event

First step would be to get a head count on your event. Be sure to consider the event’s agenda as well to determine how much space will be needed. If you are hosting a quarterly sales meeting, you will need space for a projector, refreshments, and, most likely, catering. If you are hosting a Christmas party, you will want to determine what is on the agenda. Will you need a stage for speeches? What type of decorations will be on display? Do you need a photography booth? Ask yourself these questions when figuring out what space is just right for your next work event: 

• Can all the attendees comfortably fit into this space? 

• Does this space have the amenities needed to host this many people? 

• Will this space fit our décor/decorations/sound system/props/projector/acoustics/lighting etc.?

• Does this space offer catering?

• Is this space close to a coffee shop or restaurant in case catering is not included? 

We’ve got you covered!

Remember to Prioritize Accessibility 

A few details that are easy to miss are parking, wheelchair, accesible and that your guests will comfortable at the venue. Here are somethings to think about before booking a venue:

• ADA compliant building

• Ease of parking

• Amenities 

• Furniture rental options

Ask About the Acoustics 

Be sure to figure out the acoustic setup at the event space before agreeing to host your event there. Look out for the following: 

• WIFI

• Acoustics, including speakers and microphones

• Lighting 

• Air conditioning 

• Blackout shades and umbrellas

Ensure You Understand the Fees Associated with Renting the Space 

Ask questions to ensure you understand what the fees are to rent the space for your corporate event. Be sure to ask what is included and what is not. Also, ask if there are any limitations and your options if your corporate get together might go over the allotted time frame. 

CHECK OUT The Location’s Amenities 

If you are not having a work event catered, you want to ensure there are plenty of restaurant options for your co-workers. If your co-workers have dietary restrictions, it is also best to find healthy options for them as well. We recommend choosing a place with a variety of healthy restaurant choices and coffee shops too.

Don’t Forget to Ask for Reviews/Testimonials

Before you decide to book a corporate event space, do your homework, and ask around. Look online for Google and Yelp reviews as well to see what other people have experienced. We also suggest reaching out to the event team at that venue and asking if they have hosted a corporate event like the one you want to hold. 

Moniker Events is proud to offer 4 different meeting rooms for corporate events as well as a large variety of indoor and outdoor corporate event venues in San Diego, CA. Get in touch with us online today to tour one of our venues, we’d love to host you!